Research Article |
Corresponding author: Martijn Schoute ( m.schoute@vu.nl ) Academic editor: Paula Dirks
© 2024 Martijn Schoute.
This is an open access article distributed under the terms of the Creative Commons Attribution License (CC BY-NC-ND 4.0), which permits to copy and distribute the article for non-commercial purposes, provided that the article is not altered or modified and the original author and source are credited.
Citation:
Schoute M (2024) Environmental and task uncertainty, and the importance of controllers’ activities. Maandblad voor Accountancy en Bedrijfseconomie 98(4): 153-160. https://doi.org/10.5117/mab.98.116126
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This article examines the relationships between environmental and task uncertainty, and the importance of controllers’ activities. Survey data from 412 Dutch organizations operating in a wide variety of sectors are used to explore these relationships, focusing explicitly on their entire controllership function. The results show much variation in terms of the importance of controllers’ activities, both within and across organizations. Factor analysis identifies seven dimensions of controllers’ activities importance, of which budgeting/reporting activities are the most important. Environmental and task uncertainty are differently related to these dimensions of controllers’ activities importance.
Controllers’ activities, environmental uncertainty, task uncertainty
This study aims to provide insight into the activities performed by the controllership function of a sample of Dutch organizations, and how the importance of these activities relates to environmental and task uncertainty. More knowledge about these issues may possibly help managers in the process of designing and managing the controllership function within their organization.
A large and growing body of research examines the roles and activities of controllers, and how these aspects relate to the context in which controllers operate.
Scholars have used various theories (in particular, role theory and contingency theory) to suggest many factors that may be related to the roles and activities of controllers (
The purpose of this article is therefore to examine the relationships between environmental and task uncertainty, and the importance of controllers’ activities. Survey data from 412 Dutch organizations operating in a wide variety of sectors are used to explore these relationships, focusing explicitly on their entire controllership function.
This study contributes to the literature in at least two ways. First, it adds to our knowledge about the activities performed by the controllership function of organizations. Although much research has been conducted, we still know relatively little about these activities, given that (a) studies have typically focused on a rather limited range of controllers’ activities and/or have aggregated controllers’ activities in a limited number of roles, and (b) studies have typically focused on the activities performed by individual controllers as opposed to the entire controllership function. This study aims to extend these studies by focusing on a relatively wide range of controllers’ activities and on their importance for the entire controllership function. Second, this study supplements prior studies about the determinants of the importance of controllers’ activities, by regressing (seven dimensions of) controllers’ activities importance on variables that reflect environmental and task uncertainty, which are at the heart of contingency theory.
The remainder of this article is structured as follows. Section 2 briefly reviews related literature. Section 3 describes the research method. Section 4 presents and discusses the results. Finally, Section 5 summarizes and concludes.
Figure
The study of the roles and activities of controllers has a long history.
Contingency theory argues that in order to be effective, the roles and activities of controllers should be aligned with the context in which they operate. The concept of uncertainty is at the heart of contingency theory (
The data have been collected using a multi-purpose survey that aimed to focus on controllers from a broad range of sectors.
Respondents working at the highest hierarchical level, the concern level (i.e., concern division(s) and associated staff division(s)), were explicitly instructed to answer all questions from the perspective of the “organization” as a whole. Respondents working at lower hierarchical levels were explicitly instructed to answer all relevant questions from the perspective of the management of their “organizational unit” (e.g., business unit or independent location).
Controllers’ activities importance is measured using a list of activities that are widely recognized to be (potentially) performed by employees within the controllership function. This list was developed based on a wide reading of the academic and practitioner literatures about controllers’ activities (e.g.,
Competition intensity is measured using an instrument that reflects how intensive the competition on the market of their organization is with regard to six factors developed by
I control for three artifact variables because I expect them to be related to both my dependent and independent variables. Hierarchical level denotes whether the respondent is working at the concern level (either in a central or staff function) or at a lower level in the organization. As shown in Table
Mean | SD | Actual range | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1. Budgeting/reporting importance | 4.19 | 0.81 | 1.00–5.00 | - | |||||||||||||
2. Cost accounting importance | 3.71 | 1.03 | 1.00–5.00 | 0.67 | - | ||||||||||||
3. Strategic management importance | 3.63 | 0.83 | 1.00–5.00 | 0.26 | 0.41 | - | |||||||||||
4. Performance measurement importance | 3.42 | 0.93 | 1.00–5.00 | 0.27 | 0.27 | 0.28 | - | ||||||||||
5. Project support importance | 3.14 | 1.18 | 1.00–5.00 | 0.22 | 0.23 | 0.16 | 0.14 | - | |||||||||
6. Risk management importance | 3.06 | 0.96 | 1.00–5.00 | 0.01 | 0.03 | 0.15 | 0.48 | 0.09 | - | ||||||||
7. Tax/treasury importance | 2.26 | 1.11 | 1.00–5.00 | 0.28 | 0.34 | 0.13 | 0.28 | 0.11 | 0.34 | - | |||||||
8. Competition intensity | 2.79 | 1.32 | 1.00–5.00 | 0.18 | 0.25 | 0.34 | 0.11 | -0.17 | -0.24 | 0.12 | - | ||||||
9. Environmental unpredictability | 2.89 | 0.82 | 1.00–5.00 | -0.15 | -0.17 | -0.26 | -0.09 | 0.05 | 0.04 | -0.14 | -0.40 | - | |||||
10. Task repetitiveness | 3.53 | 0.84 | 1.00–5.00 | 0.09 | 0.11 | 0.01 | 0.15 | -0.11 | -0.00 | 0.07 | 0.13 | -0.18 | - | ||||
11. Task knowledge | 3.60 | 0.70 | 1.00–5.00 | 0.19 | 0.17 | 0.06 | 0.12 | -0.03 | -0.01 | 0.05 | 0.14 | -0.25 | 0.60 | - | |||
12. Hierarchical level | 0.47 | - | - | -0.09 | -0.09 | -0.05 | 0.01 | -0.12 | 0.17 | 0.11 | -0.13 | 0.03 | -0.02 | -0.05 | - | ||
13. Organizational size | 7.71 | 2.13 | 3.22–12.90 | 0.02 | 0.03 | 0.10 | -0.01 | 0.02 | -0.13 | -0.19 | 0.14 | -0.07 | 0.12 | 0.17 | -0.33 | - | |
14. Governmental organization | 0.22 | - | - | -0.23 | -0.24 | -0.30 | -0.15 | 0.05 | 0.22 | -0.17 | -0.66 | 0.38 | -0.04 | -0.08 | 0.08 | -0.04 | - |
15. Non-profit organization | 0.19 | - | - | 0.08 | 0.03 | 0.01 | 0.13 | 0.11 | 0.16 | -0.05 | -0.13 | 0.00 | -0.06 | -0.04 | 0.21 | -0.12 | -0.26 |
Table
Of the seven controllers’ activities, on average, budgeting/reporting activities are considered to be the most important, followed by cost accounting and strategic management activities, whereas project support, risk management and tax/treasury activities are the least important. Paired t-tests show that the differences among all pairs of importance scores are significant, except for those between cost accounting importance and strategic management importance, and project support importance and risk management importance. Overall, this indicates that particular controllers’ activities are clearly more important than others. The lower average importance scores for some activities are probably not only because these activities are less relevant for certain types of organizations, but also because in certain organizations these activities are done by employees from other (specialized) functional areas, such as a separate treasury department.
The correlations show that many controllers’ activities, in terms of importance, are (positively) interrelated and differently related to the independent and control variables. Of the independent variables, competition intensity is negatively correlated with environmental unpredictability, and positively with task repetitiveness and task knowledge. At the same time, environmental unpredictability is negatively correlated with task repetitiveness and task knowledge, and task repetitiveness is positively correlated with task knowledge. Taken together, these associations not only indicate that environmental and task uncertainty generally go together, but also that when organizations operate in a more competitive environment, they perceive their environment and the work processes in their operational units as less uncertain. A possible explanation for these latter associations is that more intensive market competition may limit the possibilities of market participants (in particular, competitors) to take unpredictable actions. Overall, the correlations do not cause concerns with multicollinearity.
Table
As shown in Table
OLS regression analysis results for the controllers’ activities importance models.
Budgeting / reporting importance | Cost accounting importance | Strategic management importance | Performance measurement importance | Project support importance | Risk management importance | Tax / treasury importance | |
---|---|---|---|---|---|---|---|
Environmental uncertainty | |||||||
- Competition intensity | 0.03 | 0.12** | 0.15*** | 0.04 | -0.19*** | -0.05 | -0.03 |
(0.04) | (0.06) | (0.04) | (0.05) | (0.06) | (0.05) | (0.06) | |
- Environmental unpredictability | -0.04 | -0.04 | -0.14*** | -0.01 | -0.02 | -0.10 | -0.10 |
(0.05) | (0.07) | (0.05) | (0.06) | (0.08) | (0.06) | (0.07) | |
Task uncertainty | |||||||
- Task repetitiveness | -0.04 | -0.00 | -0.07 | 0.15** | -0.16* | 0.01 | 0.07 |
(0.06) | (0.07) | (0.06) | (0.07) | (0.08) | (0.07) | (0.08) | |
- Task knowledge | 0.22*** | 0.21** | 0.02 | 0.04 | 0.09 | 0.02 | 0.03 |
(0.07) | (0.09) | (0.07) | (0.08) | (0.10) | (0.08) | (0.10) | |
Control variables | |||||||
- Hierarchical level | -0.14* | -0.15 | 0.01 | -0.02 | -0.37*** | 0.17* | 0.21* |
(0.08) | (0.11) | (0.08) | (0.10) | (0.12) | (0.10) | (0.11) | |
- Organizational size | -0.02 | -0.02 | 0.02 | -0.01 | 0.01 | -0.03 | -0.10*** |
(0.02) | (0.02) | (0.02) | (0.02) | (0.03) | (0.02) | (0.03) | |
- Governmental organization | -0.30** | -0.26 | -0.16 | -0.14 | -0.14 | 0.57*** | -0.59*** |
(0.14) | (0.18) | (0.14) | (0.17) | (0.21) | (0.17) | (0.19) | |
- Non-profit organization | 0.14 | 0.10 | 0.04 | 0.30** | 0.29* | 0.46*** | -0.42*** |
(0.11) | (0.15) | (0.11) | (0.13) | (0.17) | (0.13) | (0.16) | |
Intercept | 3.57*** | 2.78*** | 2.81*** | 2.67*** | 3.93*** | 2.71*** | 2.58*** |
(0.30) | (0.38) | (0.29) | (0.35) | (0.44) | (0.35) | (0.41) | |
F-statistic | 5.30*** | 5.62*** | 8.64*** | 3.03*** | 3.90*** | 6.83*** | 5.90*** |
Adjusted R |
7.72% | 8.25% | 12.95% | 3.81% | 5.34% | 10.18% | 8.71% |
Cost accounting importance is positively related to competition intensity and task knowledge. This indicates that cost accounting activities are more important when organizations face more intensive competition, likely because in highly competitive markets there is a greater need for accurate cost information (cf.
Strategic management importance is positively related to competition intensity, and negatively to environmental unpredictability. This suggests that strategic management activities are more important for the controllership function when organizations face more intensive competition and a less unpredictable environment. The (opposite) findings for competition intensity and environmental unpredictability support the existence of a trade-off between, on the one hand, the need for strategic management information and, on the other hand, the feasibility (or appropriateness) of producing and supplying such information by the controllership function (cf.
Performance measurement importance is positively related to task repetitiveness. This indicates that performance measurement activities are more important when the activities and tasks of the operational units are more repetitive, which typically eases measuring the performance of these units. Furthermore, this dimension is positively related to non-profit organization, showing that performance measurement activities are more important in non-profit (as opposed to profit) organizations.
Project support importance is negatively related to competition intensity and task repetitiveness. This reveals that project support activities are less important when organizations face more intensive competition and when the activities and tasks of the operational units are more repetitive, suggesting that in these circumstances there is less need for such activities (and maybe even for projects as such). Also, this dimension is negatively related to hierarchical level and positively to non-profit organization, showing that project support activities are more important at lower (as opposed to higher) hierarchical levels, and in non-profit (as opposed to profit) organizations.
Risk management importance is not significantly related to any of the independent variables. However, this dimension is positively related to hierarchical level, governmental organization and non-profit organization, showing that these kinds of activities are more important at higher (as opposed to lower) hierarchical levels and in both governmental and non-profit (as opposed to profit) organizations.
Finally, tax/treasury importance is also not significantly related to any of the independent variables, but is significantly related to all control variables: positively to hierarchical level, and negatively to organizational size, governmental organization and non-profit organization. These results are little surprising since these kinds of activities (such as making reports for tax legislation) are generally highly centralized and carried out for the organization as a whole, in particular in larger organizations where they are typically performed by dedicated personnel outside of the controllership function. The lower importance of these activities in governmental and non-profit (as opposed to profit) organizations is probably due to the fact that tax/treasury activities are less relevant for such organizations.
This article uses survey data from 412 Dutch organizations to examine the relationships between environmental and task uncertainty, and the importance of controllers’ activities. It builds on contingency theory and focuses explicitly on the entire controllership function. The results show much variation in terms of the importance of controllers’ activities, both within and across organizations. Factor analysis identifies seven dimensions of controllers’ activities importance: budgeting/reporting importance, cost accounting importance, strategic management importance, performance measurement importance, project support importance, risk management importance and tax/treasury importance. Of these dimensions, on average, budgeting/reporting activities are considered to be the most important. Regression analysis shows that environmental and task uncertainty are differently related to these dimensions of controllers’ activities importance.
Some results merit further discussion. First, to identify the underlying dimensions of controllers’ activities importance, a list of activities that are potentially performed by employees within the controllership function was used. This list was developed based on a wide reading of the academic and practitioner literatures about controllers’ activities. It is important to emphasize that this list is not exhaustive. This may have affected the identified dimensions of controllers’ activities importance, as well as their relationships with the focal independent variables. Future research may want to include other and/or additional activities, also given recent developments such as digitalization and data analytics, which definitely have an impact on how controllers’ activities are being performed, and which may also affect their importance.
Second, the regression analysis shows interesting relationships between environmental and task uncertainty, and the importance of controllers’ activities. Overall, consistent with contingency theory, these results support the idea that different types of uncertainty lead to different information needs, and as a result to more or less importance of certain controllers’ activities. It has been argued that uncertainty may also complicate performing certain controllers’ activities. Particularly interesting are therefore the opposite findings for the relationships between competition intensity and environmental unpredictability and strategic management importance which support the existence of a trade-off between, on the one hand, the need for strategic management information and, on the other hand, the feasibility (or appropriateness) of producing and supplying such information by the controllership function (cf.
This study is subject to several limitations. In addition to the usual limitations of cross-sectional survey-research (such as potential issues with causality, omitted variables and measurement error, to name a few), there is the issue of generalizability. Although the sample size is substantial and it represents a wide variety of sectors, the sample may be biased with respect to unknown variables, which would limit the generalizability of the results. Despite these potential limitations, this study contributes to our knowledge about controllers’ activities and may possibly help managers in the process of designing and managing the controllership function within their organization.
M. Schoute - Martijn is an assistant professor in the Department of Accounting at the Vrije Universiteit Amsterdam. His research focuses on a wide variety of management accounting and public administration topics.
The author would like to acknowledge the help of Tjerk Budding, Aagtje Dijkman and Elbert de With with collecting the data.
In much of the literature, the terms ‘controller’ and ‘management accountant’ are typically used interchangeably, even though international research shows that not in every country these terms have the same meaning (cf.
Actually,
However,
A more extensive description of the research methods that were used for this study – including the survey questions and descriptive statistics, and the results of the exploratory factor analyses – is available upon request.
It should be noted that this dataset has also been used for several other (unrelated) publications, including
Specifically, members of the Insititute of Management Accountants (IMA) Chapter Amsterdam (494), current and former students of the Certified Management Accountant (CMA) program at the Vrije Universiteit Amsterdam, who are not a member of the IMA Chapter Amsterdam (289), members of the ‘Vereniging van Registercontrollers’ (VRC) (3890), current students of the Register Controller (RC) education at the Vrije Universiteit Amsterdam (217), members of the ‘Europees Instituut voor Certified Public Controllers’ (EICPC) (346), and alumni students of the Certified Public Controllers (CPC) education at the Vrije Universiteit Amsterdam (122).
Where I, for brevity, from this point onwards refer to an “organization”, it can thus also be an organizational unit. In the empirical analyses, I control for the hierarchical level of the respondents.
Accordingly, the average (maximum) variance inflation factor (VIF) of the regression models is 1.60 (2.34).